Property Tax Unclaimed Refund Claim Requirements

Property Tax Unclaimed Refund Claim Requirements

In order to process your claim, please use this instruction sheet to determine and provide the appropriate documentation which you are required to submit along with your completed Property Tax Refund Claim Form. Claim forms that are submitted to our office without documentation will result in a delay in the processing of your claim.

NOTE:
YOUR SIGNATURE(S) MUST BE NOTARIZED IF THE CLAIM IS OVER $500.

All claimants must refer to SECTION A for the required documentation. If you are a claimant for a business, refer to SECTIONS A and B for the additional specified documentation required for your claim. If you are an HEIR or BENEFICIARY of the deceased owner, refer to SECTIONS A and C for the additional specified documentation required for your claim.

SECTION A: CLAIMANT IDENTIFICATION

All documentation listed in this section is required for each claimant:

• Copy of a current government issued photo identification (i.e., driver license, state identification card, passport, etc.)
• Documentation proving proof of payment for the fiscal year(s) of the refund in question. Examples of proof may include: copies of canceled checks, bank statements, escrow papers showing breakdown of payments, etc.

                                        OR

• Documentation proving proof of claimant’s ownership. This information must indicate the property address in question. An example of proof is a copy of the tax bill for the property / fiscal year in question.

Third Parties are required to also submit one of the following:

• Notarized Authorization for Agent to Collect Property Tax Refund on behalf of claimant
• Notarized Assignment of Right to Collect Property Tax Refund on behalf of claimant
• Notarized Statement Giving Rights to Collect / Claim on behalf of claimant

SECTION B: BUSINESS IDENTIFICATION

ALL documentation listed under SECTION A is required in addition to the items indicated below. This documentation is intended to illustrate the connection between the Company indicated on the refund and the signatory of the claim form:

• Personal Business Card for each claimant
• A notarized affidavit completed by an officer and / or business owner allowing you to claim such funds as an employee of the named account
• Owner of the Named Account is also required to submit any business related documentation naming proprietor as the owner

Corporations

• Articles of Incorporation
• Copy of Filed Statement of Information (Domestic Stock and Agricultural Cooperative Corporations)
• If a copy of the Filed Statement of Information is not a available, please provide a copy of the corporation’s signed minutes indicating the resolution of the corporation’s officers and / or amendments to Articles of Incorporation illustrating the corporation’s officers
• Documentation showing the connection between the named corporation and other corporations, limited liability companies, limited partnerships, successor-in-interest, subsidiaries

Limited Liability Companies (LLC’s)

• Copy of the Filed Statement of Organization
• Copy of the Filed Statement of Information (Domestic Stock and Agricultural Cooperative Corporations)
• If a copy of the Filed Statement of Information is not a available, please provide a copy of the Limited Liability Company’s signed minutes indicating the resolution of the company’s officers and / or amendments illustrating the company’s officers
• Documentation showing the connection between the named limited liability company and other corporations, limited liability companies, limited partnerships, successor-in-interest, subsidiaries

Limited Partnerships (LP’s)

• Copy of the Filed Statement of Organization
• Copy of the Filed Statement of Information (Domestic Stock and Agricultural Cooperative Corporations)
• If a copy of the Filed Statement of Information is not a available, please provide a copy of the Limited Liability Company’s signed minutes indicating the resolution of the company’s officers and / or amendments illustrating the company’s officers
• Documentation showing the connection between the named limited liability company and other corporations, limited liability companies, limited partnerships, successor-in-interest, subsidiaries

Native American Tribes

• Constitution and Bylaws of Tribe
• Documentation for the Tribal Council indicating the Tribal Council Members

SECTION C: DECEASED OWNER

ALL documentation listed under SECTION A is required from Heir(s) and / or Beneficiary(s) in addition to the items indicated below:

• Certified Death Certificate(s) for deceased owner(s)
• Complete copy of the Court Ordered Distribution of the Decedent’s Estate
• If the distribution of the estate was not ordered by a court, you will need to submit a complete copy of the Decedent’s Will and / or Trust Agreement

CONFIRM THAT ALL REQUIRED DOCUMENTS ARE INCLUDED WITH YOUR COMPLETED PROPERTY TAX REFUND CLAIM FORM AND SEND ENTIRE PACKAGE TO:

Ben J Benoit
Auditor-Controller
P.O. Box 1326
Riverside, CA 92502

 

All inquiries pertaining to Property Tax Unclaimed Refunds may be directed to our office via email at [email protected]. Please include your contact information as well as the index number regarding your inquiry.

Ben J Benoit
Auditor-Controller
P.O. Box 1326
Riverside, CA 92502